Transparent worker’s identification code

As of 1 April this year, any person doing construction work must possess a valid transparent worker’s identification code. Transparent worker’s identification codes are created through the State Social Insurance Fund Board (hereinafter the ‘SoDra system’) information system, the Register of Insured Persons and Beneficiaries and used to verify the data currently stored therein, such as information on an employee, employer/insurer, self-employed person, including information on employees posted to Lithuania and not subject to social insurance under the Lithuanian law (hereinafter ‘employees or persons posted to Lithuania’), as well as the State Tax Inspectorate data on self-employed persons’ declared economic activity. In response to a variety of societal concerns regarding the introduction of transparent worker’s identification codes, the Ministry of Social Security and Labour hereby provides answers to the most frequently asked questions.
What is a transparent worker’s identification code?
It is a QR code, which, at the insured or insurer’s request, is generated in the SoDra system to verify data in the SoDra system which are encrypted. The code is used to verify and confirm that, based on data in the SoDra system, a specific person is employed (i.e. the employee has been declared) under a work contract, or is self-employed, has been posted to Lithuania or is employed under a civil contract (provided that such a person manages a small partnership), and is insured by a specific insurer. This code is not subject to any pre-defined period, it (its validity) is automatically terminated when a person no longer possesses a status encrypted with a specific QR code. The validity of a specific QR code is verified in real time in the SoDra system, and verification will require an internet connection.
Who must have a transparent worker’s identification code?
Any person working on a construction site must have a transparent worker’s identification code. This includes persons employed under a work contract or self-employed, small partnership managers employed under a civil contract, as well as employees who have been posted to the Republic of Lithuania.
How to obtain a transparent worker’s identification code?
Anyone may obtain their own transparent worker’s identification code by logging in to their personal account on the SoDra Electronic Resident Service System (EGAS) or by personally visiting any SoDra service point and verifying their identity, or, alternatively, by submitting a request via other means which includes personal identification (for example, by submitting a request via email signed with a valid e-signature).
Similarly, on behalf of the employee/the insured eligible for a transparent worker’s identification code, the code may be obtained by their employer/insurer by logging in to their account on the SoDra Electronic Insurer Service System (EDAS) or via similar means to those used by the person concerned (except through EGAS).
On behalf of a person who has been posted to Lithuania, a transparent worker’s identification code may be obtained by the hosting Lithuanian company using the same means as those used by other insurers/employers for their insured/employees. This code may also be obtained by the posted employees themselves, using the same means as those used by other persons employed in Lithuania (except through EGAS).
Prior to obtaining a transparent worker’s identification code, a hosting Lithuanian company will have to fill out a notification form on each employee who has been posted to Lithuania via the SoDra account for hosting Lithuanian companies (the ‘LDU notification’). Please note that aside from the hosting company, a foreign employer must notify the State Labour Inspectorate on employees posted to Lithuania. https://www.vdi.lt/Komandiruotes/EN_title_page.aspx.
Is it possible to obtain multiple transparent worker’s identification codes through a single request session via the SoDra EDAS system?
Employers may obtain multiple transparent worker’s identification codes in a single request session via the SoDra EDAS system.
How long does it take to issue a transparent worker’s identification code?
A person logged in to the SoDra system can download a transparent worker’s identification code in real time.
How does a transparent worker’s identification code work if a person is employed in several workplaces / performs activities in different capacities?
A person employed under several work contracts or engaged in a self-employed activity will receive a separate code for each work contract (for each social insurance registration with a separate insurer), and for each self-employed activity performed in the different capacities of self-employed persons (for example, activities under a business licence and activities under an individual activity certificate).
Who is responsible for verifying and ensuring that employees have transparent worker’s identification codes?
The obligation to verify codes is the responsibility of the State Labour Inspectorate, State Tax Inspectorate, Financial Crime Investigation Service, the police, and the developer (client) or its authorised contractor.
What is the verification procedure for transparent worker’s identification codes?
Codes are verified using a QR reader installed on a smart mobile device or other computer device equipped with a camera. The process is identical to the procedure for verifying the Opportunity Passport. A free SoDra app is used for that purpose which is available on the SoDra portal. There is no need to install it on devices used in the verification. During the verification, the app performs a real-time QR-authentication and verification of the validity of encrypted data via the SoDra system. A proper (full) verification procedure will require an internet connection. If an internet connection is unavailable, the app performs only a QR code authentication (proving that a code was generated on the SoDra system) and verifies that the specific data were correct at the moment of its creation; however, it is not possible to verify whether the encrypted data for the QR code are still valid at the time of verification.
It is possible to use the verification app through a technical interface on information systems used by verifying authorities. This interface will not require any contracts with or authorisation from the SoDra system: it may be used in accordance with publicly available technical conditions of the interface (specifications) approved by the SoDra system.
What are the acceptable formats for transparent worker’s identification codes?
Transparent worker’s identification codes may be submitted in printed form or as a digital copy downloaded on a device (mobile phone, computer, etc.).
What is the level of liability of the employer / hosting Lithuanian company?
The employer / hosting Lithuanian company must ensure that all their employees or posted employees doing construction work have transparent worker’s identification codes and they must submit it to the institutions in charge of controlling illegal and undeclared work (the State Labour Inspectorate, the State Tax Inspectorate, the Financial Crime Investigation Service and the police), developer (client) or its authorised contractor.
What are the developer’s (client’s) obligations?
The developer (client) or its authorised representative must ensure that all persons who are on a construction site, namely, employees doing construction work, self-employed persons and other persons on a construction site not doing construction work, are identified.
What are the obligations applicable to other persons who are on a construction site but not doing construction work?
Other persons on a construction site but not doing construction work may be there only if they have a means of identification provided by the developer (client) or their authorised representative. Moreover, their presence must be duly recorded, and indicate the time of arrival and reason for their presence on the construction site.